Lean and mean: getting things done (Proceedings)


Lean and mean: getting things done (Proceedings)

Nov 01, 2010

     • Veterinary Medicine has been owner-centric, not systems-centric.
     • We have been buoyed by demand for services (human/animal bond, low-cost care and a thriving economy).
     • Our "product" is now better understood by the client so we have to do better at getting it right. Solid execution of our services will maintain our place in the industry.
     • 4 out of 5 veterinary employees view their practice as "weak" or "inept" at execution and getting things done.

Psychology of Non Performance
     • Detachment from the practice.
     • A "not my job" attitude.
     • Decreased performance.
     • Culture of blame and fear.

"Getting things done right by acting according to the information you have and your own self interests."
Building Blocks that Influence Execution:
           o Clarifying decision rights.
           o Designing information flows.
           o Aligning motivators.
           o Making changes to structure.

A quick fix
     • Most practices move right to structural changes because moving lines on an organization chart often seems like something very tangible.
           o Short term rewards of increased efficiencies.
           o Improved employee morale.

We fail to address the causes and only look at symptoms.
     • Focus on improving execution of service.
     • Do people have a clear sense of their roles and responsibilities?
     • Do they intuitively understand what decisions are theirs to make?
     • Is their a strong link between reward and performance?
     • Are you long on micro-managing and short on accountability?
     • Is more time spent justifying and reporting upward or questioning tactical decisions of reports?

Strategy Execution
     • Information
     • Decision Rights
     • Motivators
     • Structure: These elements build on one another. Structure is often the result of good information, clear decision making authority and the right motivators.

Traits of Organizational Effectiveness
     • (81%) Everyone has a good idea of the decisions or actions for which he or she is responsible.
     • Young organizations are generally too busy to get other things done and define roles.
     • (68%) Important information about the competitive environment gets to decision makers quickly.
     • (58%) Once made, decisions are rarely second guessed.
     • (58%) Information flows freely across all levels of the organization.
     • (55%) Front line employees have the information they need and the ability to understand the bottom line effect of their decisions.

Traits of Organizational Effectiveness
     • (48%) Managers have access to the metrics they need to measure the key drives of the business.
     • (32%) Conflicting messages are rarely sent to the public.
     • (32%) Performance appraisal process differentiates high, mid and low level performers.
     • (32%) The ability to deliver on performance commitments strongly influences career advancement and compensation.
     • (29%) It is more accurate to describe this culture as "persuade and cajole" rather than "command and control."
     • (29%) The primary role of the administrative staff is to support the business rather than audit the business.